There are a million and one things to plan when it comes to a wedding. So, is it no surprise that one or two or even 25 wedding details might fall through the cracks! Planning a wedding—whether large or intimate—can be very overwhelming, especially when having a full-time job. Who are we kidding; planning a wedding is a full-time job? There are so many details and so many people, vendors, and logistics that must be managed, so it's not hard to believe that sometimes a detail here and there gets overlooked.
1. A Contingency Plan for Bad Weather
Many couples forget to have a plan B in case of inclement weather. Sometimes this is not considering how hot and sunny it will be, severe cold fronts, or even rain. They often get so wrapped up in the beauty of their venue they just forget to have a contingency plan.
2. What Time the Sun Will Set
Sunset is a golden hour for photographs, and it might be a time your wedding photographer would like to pull you outside for some magically lit photos.
3. Having a Day-Of Point Person
A first point of contact for your wedding vendors is essential. Couples sometimes forget this because they assume they will [just answer their cell phone], but it's already going to be a whirlwind day for them. There's no need to add more responsibilities to their list. Instead, hire a day-of coordinator, or communicate with your wedding planner about who will take on this responsibility.
4. Budget for Gratuity
Gratuity is often overlooked during the budget-planning process, especially if you don't have a planner to guide you. When looking at the costs of your catering, for example, remember that typically you'd want to include an 18-22 percent gratuity on top of the final bill. You'll also want to be mindful of tips for other wedding vendors on the day of the event. While it is certainly not required, it is often encouraged and appreciated. Prepare in advance with tips (cash or check are usually both fine) in envelopes and designate someone to distribute them.
5. Extra Seats for the Ceremony
Take into consideration the fact that people do not naturally sit next to each other, so you will always need roughly 20 more chairs than there are people.
6. Designating a Photo Wrangler
Along with a shot list, designate a sister, brother, cousin, or aunt who can be the 'photo wrangler. The photographer is not going to know who your important family members are, so when he gets to the 'photo of the bride with aunts and uncles,' your photo wrangler can easily go grab these family members for you and you can stay on track with timing.
7. Potential Overtime for Vendors
Check in with your vendors ahead of time to see if they might be willing to stay later. Even if you don't think you'll want to take advantage of this option, you never know how you'll feel that night. It's better to find out what those fees would be like from vendors, such as your DJ and bartender, ahead of time, as well as giving them the heads-up that overtime might be a possibility.
8. Factoring Yourselves Into the Guest Count
Couples forget to add themselves to the guest count all the time. Make sure you've included yourselves as well as any dietary restrictions when giving the final count to the caterer.
9. Ordering Vendor Meals
Vendor meals can be easily forgotten if there isn't a wedding planner to coordinate it. Many vendors require meals in their contract and some, like bands, will also need a separate break room altogether. Coordinate this with your venue and caterer early to make sure you have met all of the obligations.
10. Planning Out Your Accessories
The dresses and suits are the big-ticket items, but accessories can make or break your wedding day attire! Decide on which accessories you want to incorporate into your ensemble, whether it be a veil, hair ornaments, jewelry, cufflinks, pocket squares, or anything else that represents your personality and aesthetic.